Canadian REVA’s engage a symphony of highly skilled professional assistants who can orchestrate and perform many of the time consuming, and otherwise cumbersome, tasks limiting you from reaching new plateaus.
We take the time to understand your business operations, your management expectations and help you identify the most effective activities to help your business achieve short term and long term objectives. You can then focus on more profitable activities. Canadian REVAs, Inc. will take care of the rest.
As Real Estate Virtual Assistants (REVAs), we understand that your time is best spent working in the field, communicating with clients and agents. By enlisting the Canadian REVAs team, you will have more time to spend with buyers, sellers and investors, and spend less time trying to figure out systems and online processes. Behind every successful agent is a great team of assistants.
Many Real Estate professionals niche themselves as “Buyers Specialists,” “Sellers Specialists,” “ Commercial Specialists” etc., The same is true for the Canadian REVAs team. After consulting with you to mutually determine your needs, and an action plan, we match you with the VAs that are proficient in the skill sets that best meet your needs, and elevate you to the next level.
Internet Marketing Specialists – Handles custom web sites, template web sites, search engine optimization, eFlyers, eZines, etc.
Graphic Artists – Handles logos and custom graphics for sites and newsletters, etc.
Listing Coordinator – Prepares listing packages, handles leads management systems, drip mail campaigns, scheduling property photographs, entering information in the MLS, arranging showings, and initiating the closing process.
Transaction Coordinators - We specialize in managing your real estate escrows from contract acceptance to closing. We focus on the closing process, based on your final TC checklist, ensuring that all tasks are completed before going to closing.
Personal Virtual Assistants – We also provide basic administrative and personal assistance to our clients. Personal Virtual Assistants can handle everything from setting appointments, ordering marketing pieces and scheduling for thank you gifts at closings. If you can dream it, they can do it.
Executive Level Management - Operations
- Policy and Process Development: Process assessment/evaluations, documentation development, and maintenance.
- Vendor and Technology Assessments, setup and configuration, and maintenance
- Project Coordination: Coordinate virtual assistant teams, consultants, on-site staff, etc.
Listing Coordination and Management
- Creative custom-written listing marketing plans
- Input/update MLS system(s)
- Set up and maintain showing feedback system
- Prepare and distribute weekly seller reports
- Add/enhance/maintain listing pages on agent’s website, real estate-related websites and directories
- Create and distribute ‘Just Listed’/’Just Sold’ postcards
- Create custom/template property flyer/brochure
- Create custom/template print ads, display ads, classified ads (create, place, track, report results)
- Order/post and enhance virtual tours
- Maintain listing tracking lists
- Work with clients to discover and establish branding
- IVR Script Development & Recording
Contact/Lead Management
- Lead generation – expireds, FSBOs, farming, referrals, etc.
- Lead scrubbing/qualifying – communicate and track active leads/contacts until lead is ready to start a transaction; coordinate appointments, respond to online inquiries from web site forms or email, send out relocation packages, etc.
- Contact/Lead Management – Implement comprehensive customer relationship management (CRM) systems to include database software/program set up. Expertise with major real estate contact management systems such as Top Producer 7i, Agent Office, etc., coordinate the automation of the communication to the agent’s contacts for the purpose of client/contact retention; set up communication action plans for each contact type; email management; drip email campaigns, direct mail campaigns, etc.
Copywriting
- Complete Copywriting Services – press releases, biographies, resumes, advertisements, web site content, ‘Just Listed’ / ‘Just Sold’ postcards, flyer copy, farming materials, prospective letters and flyers, services brochure, e-Zine copy, newsletters, presentations, open house invitations, thank you notes, custom drip campaigns and blogs.
Business/Office Management
- Office equipment and supply research and purchasing
- Coordinate Travel Arrangements
- Reminder Service
- Calendar Management – prepare and maintain daily schedule, confirm appointments to combat no-shows, etc.
- Live Answering – Screen and forward calls
- Word Processing – Create customized forms, transcription services, etc.)
- Designation Tracking – renewing designations, alerting agent/broker of impending expiration dates.
Bookkeeping & Accounting
- Data entry of accounts receivable, accounts payable, escrows, taxes, payroll, reconciliation, etc.
- Broker assistance
HR Support
- Assistance in recruiting agents and onsite staff
- Hire and manage virtual staff
- Place advertisements
- Review resumes/applications
- Schedule interviews
- Conduct first-level interview to screen for suitable candidates
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Create new hire orientation documents
- Monitor performance evaluations
- Provide summary reports for work performed by virtual assistants
Strategic Marketing
- Work with clients to discover and establish branding and develop Unique Selling Proposition (USP)
Develop target market(s)/niche(s)
- Determine agent/broker goals and create marketing plan
- Create marketing matrix/calendar/tracker
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Develop branded templates for such items as property flyers, advertising, online presence, etc.
- Creating and tracking online marketing – e-Zines, blogs, article submission services, inclusion in online directories, web sites (custom or template) creation and maintenance, adding/enhancing listings on web sites, drip marketing campaigns, web commercials, e-Cards, virtual tours, search engine optimization, etc.
- Drip Marketing Campaigns – customize and graphically enhance existing campaigns or create custom campaigns
Graphic Design/Desktop Publishing
- Custom designed logos and stationery, postcards, flyers, brochures, newsletters/e-Zines, open house invitations, thank you notes, etc.
Web Site Development
- Custom Web Sites – Needs and goals evaluation, site design, IDX integration, content creation, content and listing maintenance, troubleshooting, tracking and evaluating site traffic statistics and suggesting corrective action where needed, etc.
- Template Web Sites – Needs and goals evaluation, customization of template, content creation, content and listing maintenance, troubleshooting, tracking and evaluating site traffic statistics and suggesting corrective action where needed, etc.
Web Site Marketing
- Search Engine Optimization – determining best keywords and enhancing copy.
- Pay-Per-Click Programs – set up, monitoring and maintenance of pay-per-click accounts.
Blogging
- Complete blog set up and ghostwriting services.
Transaction Coordination
- From purchase agreement to close, the entire transaction process will be managed via an online transaction management system, or other system as requested.
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